Content → Files
The Files area is a repository, i.e. a document storage for folders and files, that you can use within your portfolio. Both folders and files are considered artefacts and as such can be added to a page. You may create any number of folders or sub folders. To view which sub folders and files sit within a folder, click on the folder name. Use the Home link to return to the top level folder directory.
You can arrange files and folders by dragging and dropping the icon in front of the file / folder name onto another folder icon. A suitably named and organised filing structure will help you with the long-term organisation and retrieval of your artefacts. If you want to move a file or folder out of a sub folder, move it onto the parent folder icon .
You will find that some folders are automatically created by the system such as viewfiles or images. The viewfiles folder includes files from imported pages whereas the images folder includes your uploaded profile pictures. As with any other file, you can move them out of this folder and store them in a different folder.
You can move files and folders to your heart’s content without having to re-link them in the pages where you use them. Also renaming them will not have a negative impact on links.
3.3.1. Upload a file
Before you upload a file, make sure that you are allowed to do so. For any artefacts that you publish in your portfolio, you must have the sufficient rights. That means:
- the artefact is your own or
- you are allowed to reproduce and distribute it, i.e. it does not violate any copyright legislation and
- the artefact also adheres to the Terms and Conditions of the Mahara site you are using
It can be that you have to agree to an upload agreement before you can upload any files to your files area. The site administrator decides about that in Administration → Extensions → Plugin administration → Plugin type: artefact: file.
Upload a file
- License: You see this field if the site administrator turned on license metadata. Choose the license for the artefact that you are about to upload. You can set your default license in your account settings.
- Licensor: You see this field if the site administrator turned on license metadata. If you are uploading a file that somebody else created, you can attribute the work to them here and provide their name for example.
- Original URL: You see this field if the site administrator turned on license metadata. If you are uploading somebody else’s file, provide a link to the original Internet address so that others can go there and view the original file.
- Upload file: Upload a file by clicking on the Browse button to search for the file on your computer. Make sure that it is not larger than the maximum upload size that is shown in the parentheses.
- If the site administrator turned on the image resizing option, you can decide whether you want to have your images resized if they are larger than the specified dimensions. This option is recommended to save space in your portfolio.
- Type the folder name and click the Create folder button if you want to create a folder before uploading files.
- Name: You see all your folders and files that are not in folders listed in this table to access them easily.
- Description: View the description of your folders or files to know quickly what the content of them is.
- Size: The size of your files is displayed here.
- Date: The date you created a folder or uploaded a file is shown.
- Click the Edit button to edit folder or file properties. Continue with editing a file.
- Click the Delete button to delete a file or folder. If you use a file in a journal entry and / or on a page, you are warned before deleting the file so that you don’t delete it by accident.
- If a folder or file is an artefact in a page that has been submitted, you are not able to edit or delete it.
You can move your file to a folder by clicking on the icon before the file’s name and then dragging and dropping it onto a folder icon. Similarly, you can click on a folder icon and drag it onto another folder icon to move the folder into the second one.
3.3.2. Upload multiple files
You can upload multiple files at once in two different ways:
- You can upload multiple files when you are browsing for them. Hold down the Ctrl key (or Command key on a Mac) and click on all the files that you wish to upload at once.
- You can also place all files into a compressed file, a .zip file, and upload that to Mahara. This method allows you to upload multiple files from different folders on your computer at once. You can create a zip file from any number of files that you have selected in your document management program by making a right mouse click and selecting Compress... (or something similar).
Zip files in the Finder under MacOSX
Zip files in Ubuntu’s Nautilus
Zip files in Windows Explorer
Once you have uploaded your zip file to Mahara, you can unzip it there. Click on the Unzip button next to the Edit button . Please follow the on-screen instructions.
3.3.4. File quota
The site administrator of your Mahara site decides how much space you can have to store files. This can vary across institutions. You can check your file quota in the sidebar in your Files area.