6.4. Inside a group¶

Note

It depends on your role in the group whether you can access / change certain functionalities that you see in the screenshots and that are described in the text.

6.4.1. Group homepage¶

Main menu → Engage → Groups → [Name of the group] → About

The group homepage is the central space for a group. There you can get a quick overview of the group and reach all the places that you wish to take a look at in a group. You see a few things per default on the group homepage. The items displayed on the group homepage do not only depend on the default settings but also the options chosen when the group was created.

6.4.1.1. View group homepage as regular group member¶

Group name and navigation items within the group. You see all the areas that you have access to in the group. If you are not allowed to edit pages, you will not see the Share tab, for example.
Group area that you are in and group name.
Click the Leave this group button to leave the group.

Note

You only see the button when the group is not a controlled membership group.
If the group administrator allowed group members to recommend the group to friends, you see the Recommend to friends button. If the group administrator allowed group members to invite friends, you see the Invite friends button.
As member in the group, you see your status.
Group description.
Created: Creation date of the group.
Important group attributes, e.g. open or request group, possibility of having submissions etc.
Group category: Category to which this group belongs; great for filtering groups on Groups.

Note

This feature is only available if the site administrator allowed group categories.
Editable: If the group administrator defined a time frame within which group content is only editable for group members, it is displayed here. If the group administrator did not set a start and / or end date, this setting will not be shown.
Statistics on the number of group members, pages, files, folders, forums, forum topics and posts.
Group administrators: Click on their names to view their profile pages.

The group administrator can add additional blocks to the group homepage besides the Group info block. The default blocks are generally:

6.4.1.2. View group homepage as group administrator¶

If you are a group administrator, you can put other blocks on the group homepage. Check the blocks in pages context for a list of them.

Click the Edit this page button if you want to make changes to the group homepage.
Click the Settings button if you want to make changes to the group settings.
Click the Copy button to duplicate the group. The group’s files, journals, pages, collections and group settings are copied. Group membership and forums are not copied.

Note

You only see the button if you are allowed to create a group. The site administrator decides that in Administration menu → Configure site → Site options → Group settings.
Click the Delete group button if you want to permanently delete the group. Group members will receive a notification about the deletion.

Warning

Once you deleted a group, you cannot retrieve its content any more. You cannot export forums or group pages. If you wish to keep group pages, you will need to copy them into your own portfolio (or another group). Pages that have been shared with the group are not deleted.

If you have portfolios submitted to a group, they will be released once the group is deleted and can be edited again.

6.4.2. Members¶

Main menu → Engage → Groups → [Name of the group] → Members

6.4.2.1. Members page¶

On the group members page, a group administrator can:

Search: Search for group members by entering their name.
Sorted by: Sort group members by selecting one of the following options:
- Admin first: Display administrators first.
Note

This means that group members are displayed according to their roles: First are administrators, then tutors, and members come last.
- Name A to Z: Sort everyone alphabetically from A to Z.
- Name Z to A: Sort everyone alphabetically from Z to A.
- First joined: Sort everyone chronologically starting with those who joined first.
- Last joined: Sort everyone in reverse chronological order.
Click the Search button to perform your search.
Invite multiple people to the group at once.
If you are in a controlled membership group, you can add multiple people in bulk and don’t have to wait until they accepted you invitation.
View basic information about group members:
- their name
- their role
- their profile introduction text
- their group joining date
Change the role of a group member.
Remove a member from the group by clicking the Remove from group button.

Note

If you are a regular group member, you are not able to invite or add people from the members page, and you cannot change the role or remove a member from the group.

6.4.2.2. Change the role of a member¶

A group administrator can always change the role of an existing member. Depending on the group’s setting, there are up to three different roles possible:

Member
Tutor
Administrator

On the Members page of the group, click the link Change role.
Choose the new role from the drop-down menu that the member shall have instead of their old role.
Click the Submit button to make the change.

6.4.2.3. Invite a new member¶

A group administrator can always invite anybody to a group from the Members area of the group by clicking the link send multiple invitations at once. If the group administrator allowed group members to invite friends, they can do so via the Invite friends button on the group homepage.

Search: You can search for people in the search box if there are too many names listed. Then select the ones you want to invite.
Potential members: Select the people you want to invite to the group.
- If you are a group administrator, you see all account holders on the site.
- If you are a regular group member, you only see your friends.
Add the people to the list People to be invited by clicking the right-arrow button .
If you put a person into the box for people to be invited by accident, you can remove them from that list by clicking on them.
Then click on the left-arrow button , and they are removed from the list.
When you have all the people you wish to invite to this group, click the Submit button.
The invited people will receive a notification. The group will also be listed on the person’s Groups page where they can accept or decline group membership.

Note

You can also double-click a name to move it from one side to the other.

6.4.3. Forums¶

Main menu → Engage → Groups → [Name of the group] → Forums

The forums are visible to all group members. If you create a public group, anybody online will be able to see the forum discussions. However, they would need to log in to participate. Forums in public groups receive an RSS feed to enable people to subscribe to the discussion forum, e.g. the mahara.org community forums.

If you have appropriate rights, you can create a new forum by clicking the New forum button.
Forum: Name and brief description of the forum.
Moderators: View the forum moderators (if appointed).
Topics: Number of forum topics in each forum.
If you want to receive notifications about new forum posts, you can subscribe to a forum via the Subscribe button. If you already receive notifications, you will see the Unsubscribe button to have the option to not receive updates any more.
If you are a group administrator, you see the Edit button for making changes to the forum settings.
If you are a group administrator, you see the Delete button for deleting the forum and all of its topics.
Group administrators: View the group administrators.

6.4.3.1. Set up a new forum¶

A group administrator can set up forums in a group.

Click the New forum button to set up a new forum.
Title: Give your new forum a title.
Description: Write a brief description of your forum. This makes it easier for group members to decide whether they want to look at its content or not.
Forum indent mode: Specify how the topics in this forum should be indented.
- Fully expand: Indentation is used to indicate the replies to individual posts. There is no limit to the level of indentation.
- Expand to maximum: Indentation to indicate the replies to an individual post specifying the maximum level of indentation (pops up once this option is chosen). All replies beyond the chosen level are not indented further.
- No indents: There is no indentation of replies to individual posts. The forum structure is flat and posts are listed one after the other without any indication of which one was replied to.
Forum settings: Choose advanced settings for your forum.
Click the Save button to add your forum or click Cancel to abort creating the forum.

In the Forum settings, the administrator can decide on additional settings for a forum.

Automatically subscribe group members: Choose whether group members will be subscribed to this forum automatically. When subscribed, members will receive notifications when new posts and replies are made in the forum.
Allow group members to unsubscribe: This option is only available to staff and institution and site administrators. You can decide whether group members are allowed to unsubscribe from forum notifications. The default option is ‘Yes’. Staff and administrators can select not to allow unsubscribing to ensure that group members receive important notifications. If the settings for the forum change, group members will be re-subscribed if they had previously unsubscribed from the forum.
Order: A default position for your forum is chosen upon its creation - after the last existing forum. You may position it elsewhere in the list of forums. Click the radio button above or below a certain forum to position it before or after it.
Moderators: Choose one or more moderators for your forum. They can edit and delete topics and posts as well as open, close, set and unset topics as sticky. Thus, they can perform some administrative functions without having to receive full group administrator rights. Enter the name of a group member in the search box if there are too many names listed and click the Search button to search for them. They are listed under Potential moderators.
Potential moderators: Select the member(s) who should become a forum moderator.
Add the group member(s) to the list Current moderators by clicking the right-arrow button .
If you put a person into the box by accident, you can remove them from that list by clicking on them.
Then click the left-arrow button , and they are removed.

Note

Alternatively, you can double-click the name of a person and they are moved to the other side.
Who can create topics: Decide who in your group is allowed to create topics within that forum. If set to ‘All group members’, any group member can create new topics and reply to existing topics. If set to ‘Moderators and group administrators’, only moderators and group administrators can start new topics, but once topics exist, all group members can post replies to them.
Close new topics: If switched to ‘Yes’, all new topics in this forum will be closed by default. Only moderators and group administrators can reply to closed topics. This is a setting that may be useful for a forum that is solely used for announcements.
Moderate new posts: Decide whether forum posts should be moderated, i.e. not made available to the group unless a group administrator or moderate has reviewed them. The options are:
- None: No moderation. All forum posts are available directly.
- Posts: Only original forum posts are moderated. Replies do not undergo moderation.
- Replies: Only replies are moderated. Original posts are not put into a moderation queue.
- Posts and replies: Both original posts and replies are moderated.
Click the Save button to save the settings for the forum or click Cancel to retain the previous settings.

6.4.3.2. Add a forum topic¶

When you have the right to add a forum topic, you see the New topic button when you click on a forum.

Admin screen when in the forum topic list — Add a new topic to a forum¶

Note

An administrator also always has the buttons Edit forum and Delete forum available to make changes to the forum set up.

Add a forum topic — Add a new forum topic¶

Subject: Type a concise description of what you wish to discuss in this forum thread. This field is mandatory.
Message: Elaborate on the topic. This field is mandatory.
Click the Add a file button to attach one or more files to your forum post. You can select from your personal files, group, institution, and site files as well as upload files. Depending on the group settings, you may only be able to upload files to your personal files area.
Sticky: Moderator and administrator-only setting to keep the topic at the top of the list of forum topics in the current forum.
Closed: Moderator and administrator-only setting to prevent others from responding to this post. Moderators and administrators can still post replies.
Send message now: If switched to ‘Yes’, the notification about your forum post is sent immediately instead of waiting for the forum post delay time to pass. You can still edit your message normally.
Click the Post button to send off your discussion topic, or click Cancel to abort your action.

Note

When you write your forum topic, i.e. your first post, and any other subsequent post, you have formatting options available in the visual editor (when it is enabled). It also allows you to insert images into your post. Images you upload to your own Files area are displayed in forum posts for other people to see.

In some groups you may be able to upload files into the group. You could link it then in your forum post but must be aware that any group member could delete the image.

Once you have finished writing your forum topic, it is displayed in the list of forum topics. Others can see it immediately. The administrator and moderator of the forum can edit or delete a topic at any time. Regular members can edit their topics up to a certain number of minutes after writing the post. The site administrator defines that time in the forum post delay.

The title of the forum.
The title of the forum topic.
The person starting the forum topic and the group administrator as well as forum moderator have the Edit topic button to make changes to the initial post.
Group administrators and forum moderators can also click the Delete topic button to delete a forum topic.
The profile picture and name of the person who wrote the post. The name is linked to the profile page.
The number of posts of this person in all groups.
The date and time of the forum post.
The post itself.
If a post was deleted, a brief message is left to that effect so that subsequent posts that may seem out of context are situated.
The titles of subsequent posts are clickable and give you the permanent link to this post. That allows you to jump to this post directly and view it at the top of the page.
Click the Reply link Reply to comment on the post.
If you are the author of a forum post, you see the Edit link Edit and can make changes to your post until the forum post delay has been reached. Group administrators and forum moderators can always edit and delete any forum post besides replying to it.
Click the Report link Report to report the post as containing objectionable content.
If you are a group administrator or forum moderator, you can delete a forum post by clicking the Delete link Delete.
If your forum topic has more than 10 posts, the posts are paginated and 10 posts per page are shown. You can jump to other posts in the topic by clicking on a page number.
You see the total number of forum posts in this topic.

Note

There are no notifications sent when you edit or delete a forum post. If you wish others to know about your changes, you should write a new post instead of editing an existing one.

6.4.3.3. Reply to a topic or subsequent post¶

Everybody can reply to a forum topic or other posts therein unless the moderator or administrator had closed the topic. The replies are intended to make it easier to see to which comment you reply except in forum topics that do not use indentation.

reply to a forum post — Reply to a forum post¶

Click the Reply link below the forum post to which you wish to reply.
The forum post that you are replying to is displayed beneath your reply window making it easier for you to refer to it if necessary.
Subject Set a different subject if you want to by clicking the button Click to set a subject. This is most often not necessary and usually only used if the topic evolves into a different discussion. However, in such cases, usually it is good to open a new forum topic instead.
Message: Write your reply.
Click the Add a file button to attach one or more files to your forum post. You can select from your personal files, group, institution, and site files as well as upload files. Depending on the group settings, you may only be able to upload files to your personal files area.
Send message now: You can send the notification about your forum post immediately instead of waiting for the forum post delay time to pass.
Click the Post button to save your response or Cancel to abort your forum post.

Note

Once you have saved your post, you usually have time to edit it before it is sent to the forum subscribers unless you opted to send your message immediately or the site administrator decided not to allow for additional time to edit a post. That depends on the site settings for the forum post delay. If you can edit your post, you see the Edit button. In the edit window, you also see how much time you have left until your post is sent.

edit forum post

When you, but also a moderator or an administrator, edit your forum post after this time, it is stated when and by whom the editing was done under ‘Edits to this post’.

6.4.3.4. Delete a post, topic or forum¶

A moderator or administrator can always edit a single forum post, a topic or an entire forum by clicking the Edit button. Only group administrators can delete a forum. Moderators can only delete forum posts and topics.

Warning

Once a forum post, topic or forum is deleted, this action cannot be reversed and the content is gone forever.

Before a forum post is deleted, moderators and administrators can see it again to ensure that they delete the correct post.

Forum moderators and group administrators can delete an entire forum topic. Once they click the Delete button , the topic itself, but no replies, is displayed so they can double-check that they are deleting the right topic.

Only group administrators can delete an entire forum.

6.4.3.5. Administrative forum bulk actions¶

Group administrators and forum moderators can perform bulk actions on forums in a group.

Forum bulk actions by administrators and moderators — Forum bulk actions for administrators and moderators¶

Click the Edit forum button to make changes to the forum itself. This option is only available to group administrators.
Click the Delete forum button to delete the forum and all of its content permanently. This option is only available to group administrators.
Sticky topics, marked with an Asterisk , are displayed at the top of the list of forum topics, no matter how old they are.
Closed topics are marked with a Padlock . Only group administrators and forum moderators can post in them.
Select the topics for which you want to perform the same action.
Choose the action that you wish to perform from the drop-down menu. You can set all selected topics to
- Sticky: They will sit at the beginning of all other forum topics.
- Unsticky: They will be placed into the correct chronological order of their last post.
- Close: Only the group administrator and forum moderator can add posts to these topics.
- Open: Everyone can post to these topics again.
- Move to: Move selected topics to another forum.
Note

If you are not subscribed to or unsubscribed from an entire forum, you find two more options in the drop-down menu to subscribe to and unsubscribe from individual forum topics.
Click the Update selected topics button to save your changes.

6.4.3.7. Unsubscribe from individual forum topics¶

To complete the next steps, you will have to be subscribed to at least one forum topic. You can identify the subscribed topics because they have the Subscribed star icon next to their topic titles.

Unubscribe from individual forum topics — Unsubscribe from individual forum topics¶

Select the individual forum topic(s) from which you wish to unsubscribe.
Choose the option Unsubscribe from the Choose an action drop-down menu. You only see ‘Subscribe’ and ‘Unsubscribe’ as regular group member. Administrators see more options.
Click the Update selected topics button to save your changes. You are no longer subscribed to the topics that you had selected.

6.4.3.8. View objectionable content on forum topics and posts¶

Group members can report forum topics and individual forum posts as objectionable. When you want to report an entire forum as objectionable, then you need to report the first forum post as that started the forum topic.

Click the Report link Report to report objectionable content on a forum post or topic. You see the post that you are reporting on the page.
Briefly write why you think the forum post does not comply with the terms and conditions of the site.
Click the Notify administrator button to send your report.
Group administrators, forum moderators, and site administrators receive a notification and can review the report.

The person reporting a forum post or topic as objectionable content, sees it in the forum topic the following way:

What the person reporting objectionable content sees¶

Note

Other regular group members do not see that a forum topic or post was reported as objectionable.

When an administrator or forum moderator is in a forum that contains a topic or post that was reported as objectionable, they see the topic in question highlighted.

A forum topic containing objectionable content is highlighted in red in the list of forum topics¶

An administrator or forum moderator can see more details about the topic or post in question.

A forum post containing objectionable content is highlighted and contains additional information¶

Click the Reported details drop-down to see the explanation why somebody reported this post as objectionable.
Click the Not objectionable button if you think this post does not contain objectionable content. A notification is sent to the group administrators, forum moderators, and site administrators.
You can also edit the forum post if you want to remove part of it to make it nonobjectionable.

6.4.4. Pages and collections¶

Main menu → Engage → Groups → [Name of the group] → Pages and collections

Members of a group have access to certain portfolios. These can be:

pages and collections that are created in the group
pages and collections that are shared with the group

The latter are portfolios that people make accessible to the group from their personal portfolios by sharing them with the group. Members of the group cannot edit these portfolios.

Depending on the group settings, either only administrators (and tutors if it is a controlled group) or also regular group members can create and edit group portfolios.

Warning

Everybody who can edit a group page can add or delete blocks on that page. There is no version tracking that shows who has edited what. Group members should trust each other when collaborating on portfolios. Otherwise, it may be better if they only shared pages with a group.

6.4.4.1. Group homepage¶

The group homepage can only be edited by the group administrator. It contains a number of default blocks. You can add more blocks to it to customize the page for the group. Please refer to the overview of blocks for a list of all the blocks that you can use on the group homepage.

6.4.4.2. Regular group pages and collections¶

Creating, editing and sharing a group portfolio is very similar to creating, editing and sharing a personal portfolio.

Not all blocks are available when editing a group page though due to the different context. Please refer to the overview of blocks for a list of all the blocks that you can use in a group page.

When you leave a comment on a group page, only group administrators (and tutors if it is a controlled group) can delete feedback on pages.

6.4.5. Journals¶

Main menu → Engage → Groups → [Name of the group] → Journals

You create group journals like regular personal journals.

You can create multiple journals. Click the Create journal button to set up a new journal.

Note

You can only create a journal if you have editing permissions in the group. If you can create and edit pages, you can add to journals.
All your journals are listed on Group → Name of the group → Journals with their titles. The titles link through to the individual journals.
You see how many entries you have in each journal.
You can see the description of the journal.
Click the Arrow icon to be taken to the journal and see all journal entries.
Click the New entry button to create a new journal entry directly from this screen.
Click the Edit button to make changes to your journal title, description or tags.
Click the Delete button to delete the journal and all its entries.

Warning

When you click the Delete button, you receive a confirmation message whether you really want to delete the journal or not. If you used the journal or an entry of it in a page, Mahara lets you know so you can decide whether to delete the journal or not. Once you agree to delete the journal, your journal and all its content are removed permanently.

6.4.7. Report¶

Main menu → Engage → Groups → [Name of the group] → Report

When you are an administrator of a group, you can switch on the participation report in the group settings. The report provides you with information on who commented on what pages that were created in or shared with the group.

Portfolios shared with this group: List of all the portfolios that group members have shared with this group. submitted portfolios are displayed alongside shared portfolios.
Shared by: Displays the author of the page.
Members involved: Shows the group members who have commented on the pages publicly.
Non-members involved: Shows who has commented on the pages publicly but is not a member of the group.
Next to each person who commented on a page is the count for the number of comments they have left on that page. This also includes private comments.
The total count for the comments by members and non-members is displayed separately.
Portfolios owned by this group: List of all the portfolios that were created within the group.

Note

You can sort each of the columns. The column that is currently sorted, has a little ascending triangle or descending triangle next to it.

6.4.8. Archive¶

Main menu → Engage → Groups → [Name of the group] → Archive

Group administrators can see archived submissions for easy access to them in a group.

Note

The ‘Archive’ and ‘Submissions’ functionalities both display archive submissions that were made to the group. They differ in that the ‘Archive of submissions’ is similar to the report that site administrators see in the site administration. It provides information on when a portfolio was archived, and the CSV file contains that path to the archived files.

Archive of portfolio submissions to a group¶

Enter a person’s name to filter the result list for just their submissions.
Results: List of submissions.
ID: ID of the submission.
Profile picture: The profile picture of the portfolio author. It is clickable and takes you to their profile page.
First name: First name of the portfolio author. When clicked, you are taken to their profile page.
Use the Sort icon to sort any column in ascending or descending order. Per default, the ‘First name’ column is sorted, but you can click on any table header to change which column is sorted.
Last name: The last name of the portfolio author.
Display name: The display name of the portfolio author.
Username: The username of the portfolio author.
Archive file: The title of the portfolio that was archived. Click the title to download the file.
Archived on: The date and time on which the portfolio was archived.
The number of results are displayed.
You can download the information about the archives to store them offline. That is in particular of importance when the portfolios are downloaded from the server and you want to find them in the file structure.

6.4.9. Files¶

Main menu → Engage → Groups → [Name of the group] → Files

The Files area in a group holds all files that are uploaded by group members who have the permission to do so. The uploading process works like the one in the personal files.

The site administrator can set a group file quota to restrict unlimited uploading of files. The group quota is displayed in the sidebar when you are in the Files area.

In contrast to the files in your personal files area, there are a couple of additional settings:

group file permissions — Setting permissions on a group file¶

Uploaded by: You see the name of the person who uploaded a file to the group. That information is also displayed when you view the details page of the file in a portfolio.
Permissions: When you have the permission to upload a file, you can also determine additional permissions of who can view the file and edit its metadata. An administrator has all rights, but you can restrict them to regular group members or tutors.

View: You can see the file in the group files area and add it to a page.

Edit: You can edit the file name, description, tags and permissions.

Publish: You can include a group file in your personal portfolio pages.

Note

The group owner and the group member uploading a file retain access to the file even if other group members are not able to use it.

6.4.10. Plans¶

Main menu → Engage → Groups → [Name of the group] → Plans

You can set up a plan from scratch in a group or copy a template plan from your personal plans area.

You can set up two different types of plans:

Plans that can be completed in the group by group members. These are normal plans.
Assignment plans that learners complete in their personal portfolio area.

Note

If you want to set up an assignment plan, you need to set the ‘Create and edit’ permissions in the Group settings to ‘Everyone except ordinary members’ or ‘Group administrators’.

If you want to set a start and completion date automatically for each plan task, enter the editability dates in the Group settings.

6.4.10.1. Set up a plan¶

After having clicked the New plan button on the Plans overview page in a group…

Click the From template button if you want to copy one of the template plans from your personal area as new group plan. If you do, all tasks will be set up automatically and task pages as well as assignment portfolios copied into the group. You can still make any number of changes.
Note

When you select to create a plan from a template, a modal window opens where you can choose your template.
1. Select the plan template you want to use.
2. If you want to leave without selecting a template, click the Close button.
Title: Give your plan a title. This field is mandatory.
Description: Give your plan a description. It is visible when you select a plan for inclusion into a portfolio page and on the portfolio page itself.
Assignment tasks: Say ‘Yes’ for this option if you want learners to be able to choose certain plan tasks as activities and copy them into a plan in their personal portfolio area.
Tags: Add tags to your plan for easier searching later on.
License: You see this field if the site administrator turned on license metadata. Choose the license for the plan. You can set your default license in your account settings.
Advanced licensing: You see this option if the site administrator turned on license metadata. If you click it, you see two additional license fields, ‘Licensor’ and ‘Original URL’, that you can fill in if this in not your own plan.

Note

At the moment, you cannot display that license information on a portfolio page, but it is stored for future use when the functionality is expanded. You can view the license information on the artefact’s detail page though.
Click the Save plan button to keep your new plan. Click Cancel if you want to abort creating your plan or making changes to an existing plan.

6.4.10.2. View a plan as group administrator¶

Note

If the plan is an assignment plan, it doesn’t show a column for the completion status.

Group administrators and tutors can edit assignment plans, but they cannot complete them.

Click the New task button to add a task to the plan.
Title: Shows the title of the task.
Completion date: The date when this task needs to be done.

Note

The start date and reminder time frame are not displayed.
Description: Additional information about the task.
Click the Task preview button next to a task to view the task page that is associated with this task if there is any.
Click the Open portfolio button next to a task to view the assignment portfolio that is associated with the task.
Click the Edit button to make changes to the task.
Click the Delete button to remove the task from this plan.

Note

Deleting the task does not delete the page in the group portfolio area.
The number of tasks in the plan is shown.

6.4.10.3. View an assignment plan as ordinary group member¶

Note

If the plan is an assignment plan, it doesn’t show a column for the completion status.

Ordinary group members can complete assignment plans, but they cannot edit them.

Title: Shows the title of the task.
Completion date: The date when this task needs to be done.

Note

The start date and reminder time frame are not displayed.
Description: Additional information about the task.
Click the Task preview button next to a task to view the task page that is associated with this task if there is any.
Click the Open portfolio button next to a task to view the assignment portfolio that is associated with this task.
Click the No switch to add this task to your personal plan. It will turn into a Yes switch.

Note

When you click the switch, the assignment portfolio that is associated with the task (if there is any) is copied into your personal portfolio area.

The task page stays in the group, and you can access it by clicking the Task preview button in the plan in your personal area or here in the group plan area.
Click the Submit for assessment button to submit the assignment portfolio to the group.

Note

This button only becomes available when a task had been selected.
If you decide not to complete a task after all, you can click the Yes switch and turn it into No. The task is removed from your personal plan. If you have not yet edited the associated assignment portfolio, it will be deleted from your personal portfolio area.
The number of tasks in the group plan is shown.

Note

When you view the tasks in your personal plans area via Main menu → Create → Plans → [Name of the plan], you only see that tasks that you activated.

6.4.11. Submissions¶

Main menu → Engage → Groups → [Name of the group] → Submissions

Note

Group administrators and group tutors only see this group menu item if your group allows learners to submit portfolios to it.

Regular group members do not have access to this screen. Instead, they can see their own submissions across all groups on the site on their personal submissions screen.

The submissions management screen in a group allows you to:

see all submitted portfolios
assign portfolios to different group administrators and tutors
download a CSV file of basic overview information
filter the table according to your own criteria to find certain portfolios quickly

View all submissions to a group in one place¶

Search: Search for a name, title of a portfolio, or text in feedback to find a particular portfolio.
Click the Configure columns button to change the columns that you want to display. Select columns to display and unselect them to hide them. Your select is retained when you navigate away from the page.
Click the PDF button to download the current display of the table as PDF file.
Click the CSV button to download the current display of the table as CSV file for further analysis in a spreadsheet.
Click Quick filter to see all filtering options available to you.

Note

The filtering options refer to the columns in the submissions table that you can filter on.
If you applied one or more filters and want to reset all options, click the Undo button .
Task: If the portfolio was based on a task, you can filter for it here. ‘Missing task’ means that there is no task assigned to the portfolio.
Assessor: Lists all current assessors. If a portfolio hasn’t been assigned a portfolio yet, the assessor is ‘Unassigned’.
Feedback: Filter for portfolios that have or have not yet received feedback.
Result: Filter for a particular result. The result options are:
- Any: No filter applied.
- Revise: Portfolio author can resubmit their portfolio.
- Pass: Portfolio author successfully completed their portfolio.
- Fail: Portfolio author failed the portfolio task.
- Missing: Portfolio hasn’t been assessed yet.
Status: Filter for a particular status. The status options are:
- Any: No filter applied.
- Open: Portfolio hasn’t been fully assessed yet.
- Completed: Portfolio has been assessed and a result has been given.
Name: The name of the person who made the submission. This is their real name. If you want to see their display name, you can add that to the table.
Feedback: Typically, the feedback doesn’t fit into the table. Click the Downwards facing chevron icon next to a name or the space to the right of the name to expand that record to see the feedback. Click the Upwards faicing chevron icon next to a name to hide the feedback.
You can sort each column in ascending or descending order by clicking the Sort icon .
Portfolio: The title of the portfolio.
- When a portfolio has been assessed, you can click its title to download an export of it if it is your own portfolio or if you are the group administrator. Group tutors cannot download portfolios of others.
- If the portfolio hasn’t been assessed yet, you can view it by clicking the title of the portfolio. If you click the Preview button of a portfolio that hasn’t been assessed yet, the portfolio opens in a modal instead of taking you directly to it. You can then decide whether you want to navigate to the portfolio or not.
  
  Note
  
  When you selected to view a portfolio that hasn’t been assessed yet, the table row changes its colour. If you then visit the portfolio and use your browser’s ‘Back’ button, you return to the submission management screen, and the portfolio you viewed is still highlighted in the table so you can find it easily.
Date: The date the portfolio has been submitted.
Task: If the portfolio was based on a task, you see the title of the task.
Assessor: Displays the person who is currently assigned as assessor. If the name appears in a box, it can still be changed by clicking on the box to select a different assessor. This is only possible for portfolios that haven’t been assessed yet.
Rating: If feedback was accompanied by a rating, it is displayed.
Result: The current result is displayed. If it is shown as a button, you can click it to change it instead of going to the portfolio itself and changing it there.

Note

If you release a portfolio without giving a result, it can’t be submitted again.

You can suggest a result and then change the assessor so that another person can take a nother look before releasing the portfolio.
Status: There are three statuses that you see:
- To be released: This equates to ‘Open’ in the filter options. It means that the portfolio hasn’t been assessed yet and is awaiting a result. Give the portfolio a result and then click this button to release it.
- Releasing…: If you require the archiving of portfolios before they can be released back to portfolio authors, this is the status you will see. The cron needs to run in order for the archiving to take place.
- Released: The portfolio has been returned to the portfolio author, and they can edit it again.
The paginator allows you to navigate between the pages of the submissions if there are lots of them.
The number of results are displayed according to the filter options you applied.
You can decide how many results you want to see per page.

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6.4. Inside a group¶

6.4.1. Group homepage¶

6.4.1.1. View group homepage as regular group member¶

6.4.1.2. View group homepage as group administrator¶