3.6. Plans

Content → Plans

Plans are simple ToDo lists. They are particularly well-suited to plan medium and long-term endeavours. A plan can consist of a number of individual activities with which completion dates are associated.

You could use the functionality to:

• set yourself individual goals for a large task.
• manage your personal learning activities and keep an eye on how many you have already accomplished during the time frame that you have set yourself.
• keep track of workshops you have attended for your professional development over time.

Overview page of Plans

1. Click the New plan button to create a new plan.
2. Your existing plans, their descriptions and tags are displayed.
3. Click the Edit button to change the title, description, tags (and license) of your plan.
4. Click the Manage button to add and edit tasks for your plan.
5. Click the Delete button to delete your plan.

3.6.1. Create a new plan

Create a new plan

1. Click the New plan button on the Plans overview page.

2. Title: Give your plan a title. This field is mandatory.

3. Description: Give your plan a description. It is visible when you select a plan for inclusion into a portfolio page and on the portfolio page itself.

4. Tags: Add tags to your plan for easier searching later on. Separate each tag with a comma. You may also choose tags from the ones that you have created previously by clicking on Show my tags and then clicking on the tags you want to use.

5. License: You see this field if the site administrator turned on license metadata. Choose the license for the plan. You can set your default license in your account settings.

6. Advanced licensing: You see this option if the site administrator turned on license metadata. If you click it, you see two additional license fields, “Licensor” and “Original URL”, that you can fill in if this in not your own plan.

   Note

   At the moment, you cannot display that license information on a portfolio page, but it is stored for future use when the functionality is expanded. You can view the license information on the artefact’s detail page though.

7. Click the Save plan button to keep your new plan.

Now you can add individual tasks to your plan.

3.6.2. Add tasks to a plan

There are several ways to add a task to a plan:

• Click on Add task right after you saved your plan.
• Click on Content → Plans → the title of the plan → New task.
• Click on Content → Plans → the Manage tasks button → New task.

Once you are in the New task screen, you can create your new task.

Add a new task to a plan

1. Title: Enter a title for your task. This field is mandatory.

2. Completion date: Provide a completion date. Either choose the date via the calendar icon or enter it in the format YYYY/MM/DD (Year - 4 digits / Month - 2 digits / Date - 2 digits), e.g. 2012/06/27. This field is mandatory and allows for tasks to be marked overdue automatically.

3. Description: Provide more detailed information about the task.

4. Tags: Add tags to your task for easier searching later on. Separate each tag with a comma. You may also choose tags from the ones that you have created previously by clicking on Show my tags and then clicking on the tags you want to use.

5. Completed: Set to “On” if you have already completed the task.

6. License: You see this field if the site administrator turned on license metadata. Choose the license for the plan’s task. You can set your default license in your account settings.

7. Advanced licensing: You see this option if the site administrator turned on license metadata. If you click it, you see two additional license fields, “Licensor” and “Original URL”, that you can fill in if this in not your own plan’s tasks.

   Note

   At the moment, you cannot display that license information on a portfolio page, but it is stored for future use when the functionality is expanded.

8. Click the Save task button to finish editing your task.

9. Add more tasks immediately or at a later point.

3.6.3. View all tasks of a plan

You can view the tasks of the plan in two different ways if you are the author of the plan:

1. At Content → Plans → Click on a plan.
2. Add a plan to one of your pages.

3.6.3.1. View a plan under Content

Plans under Content

1. The title of the plan under which you created the tasks is shown.
2. Tags: The tags that you associated with the plan are displayed.
3. Completion date: You can see the completion date for each task.
4. Title: The title of each task is shown.
5. Description: The description for each task is displayed.
6. Tags: The tags that you associated with a task are shown.
7. Completed: The completion status of each task. Tasks that are completed display the Completed icon . Tasks that are overdue show the Overdue icon . Tasks that are not yet completed don’t show any icon.
8. Click the Edit button to make changes to a task.
9. Click the Delete button to delete a task.
10. The number of tasks in your plan is displayed.
11. Click the New task button to create a new task in this plan.

3.6.3.2. View a plan on a portfolio page

Plan on a portfolio page

1. The title of the plan. You can change that as part of the block title. By clicking the icon, you will be taken to the artefact’s details page.
2. The plan’s description is displayed.
3. Tags: The tags that you added for this plan are displayed.
4. Completion date: You can see the completion date for each task.
5. Title: The title of each task is shown.
6. When you click the title, which is linked, you can see the description for this task.
7. Tags: The tags that you added for the task are displayed.
8. Completed: The completion status of each task. Tasks that are completed display the Completed icon . Tasks that are overdue show the Overdue icon . Tasks that are not yet completed don’t show any icon.
9. The number of tasks in this plan is displayed.

3.6.4. Edit tasks in a plan

1. Click the Manage tasks button or the title of the plan on Content → Plans.
2. Click the Edit button next to a task that you want to change.
3. Make your changes or mark a task as completed.
4. Click the Save task button and your changes are recorded.