5.4. Inside a group

Note

It depends on your role in the group whether you can access / change certain functionalities that you see in the screenshots and that are described in the text.

5.4.1. Group homepage

Groups → Name of the group → About

The group homepage is the central space for a group. There you can get a quick overview of the group and reach all the places that you wish to take a look at in a group. You see a few things per default on the group homepage. The items displayed on the group homepage do not only depend on the default settings but also the options chosen when the group was created.

5.4.1.1. View group homepage as regular group member

View group homepage as regular group member

1. Group name

2. As member in the group, you see your status and whether you can leave the group or not.

3. If the group administrator allowed group members to recommend the group to friends, you see the Recommend to friends button. If the group administrator allowed users to invite friends, you see the Invite friends button.

4. Group navigation: You see all the areas that you have access to in the group. If you are not allowed to edit pages, you will not see the “Share” tab, for example.

5. Basic information about this group:

   • Group characteristics: Important group attributes, e.g. open or request group, possibility of having submissions etc.
   • Group administrators: Click on their names to view their profile pages.
   • Group category: Category to which this group belongs; great for filtering groups on My groups or Find groups.
   • Created: Creation date of the group.
   • Editable: If the group administrator defined a time frame within which group content is only editable for group members, it is displayed here. If the group administrator did not set a start and / or end date, this setting will not be shown.
   • Statistics on the number of group members, pages, files, folders, forums, forum topics and posts.

6. Latest forum posts: A list of the most recent forum posts and a link to the forums.

7. Group pages: A list of group pages that have been created in the group.

8. If you are allowed to copy a group page into your own portfolio, you will see the Copy page button next to that group page.

9. Pages shared with this group: View pages that members have shared with the group. Each page has its last modified date displayed so you can see easily when the last edits were made.

10. Collections shared with this group: View collections shared with the group instead of their individual pages.

    Note

    A group administrator and tutor also see submitted pages in these two lists.

11. Submit a page or collection to this group: If the group allows page or collection submissions, select the page or collection that you want to submit for assessment / feedback. You do not have to share the page or collection with the group. The administrator (and tutor) can view the page or collection once it has been submitted.

    Note

    When a collection was submitted to the group, the collection title is displayed instead of all pages belonging to the collection.

12. Members: A list of select group members and a link to the full list if the group administrator did not hide the group membership.

5.4.1.2. View group homepage as group administrator

If you are a group administrator, you can put other blocks on the group homepage. Check the blocks in pages context for a list of them.

View group homepage as group administrator

1. Click the Edit group button if you want to make changes to the group settings.

2. Click the Delete group button if you want to permanently delete the group. Group members will receive a notification about the deletion.

   Warning

   Once you deleted a group, you cannot retrieve its content anymore. You cannot export forums or group pages. If you wish to keep group pages, you will need to copy them into your own portfolio (or another group). Pages that have been shared with the group are not deleted.

3. If you allow page submissions for feedback or assessment, you see them listed under Submissions to this group. Listed are both pages and collections.

5.4.2. Members

Groups → Name of the group → Members

5.4.2.1. Members page

Group members page as seen by a group administrator

On the group members page, a group administrator can:

1. Invite multiple users to the group at once or add multiple users in bulk if it is a controlled membership group.

2. Search for group members by putting their name in the search box and then clicking the Search button. You can combine the name search with the sorting options that follow.

3. Sort group members by selecting one of the following options and then clicking the Search button:

   • display administrators first

   Note

   This means that users are displayed according to their roles: First are administrators, then tutors, and members come last.

   • sort everyone alphabetically from A to Z
   • sort everyone alphabetically from Z to A
   • sort everyone chronologically starting with those who joined first
   • sort everyone chronologically starting with those who joined last

4. View basic information about group members:

   • their name
   • their role
   • their profile introduction text
   • their group joining date

5. Change the role of a user.

6. Remove a user from the group by clicking the Remove from group button.

7. Decide how many members you want to display per page.

Note

If you are a regular group member, you are not able to invite or add people from the members page, and you cannot change the role or remove a user from the group.

5.4.2.2. New member invitation

A group administrator can always invite any user to a group from the Members tab by clicking on the link send multiple invitations at once. If the group administrator allowed users to invite friends, they can do so via the Invite friends button on the group homepage.

Invite other users to a group

1. Potential members: Select the users you want to invite to the group.
   • If you are a group administrator, you see all users on the site.
   • If you are a regular group member, you only see your friends.
2. Search: You can also search for users in the search box if there are too many names listed. Then select the users you want to invite.
3. Add the users to the list Users to be invited by clicking the right-arrow button .
4. If you put a person into the box for users to be invited by accident, you can remove them from that list by clicking on them.
5. Then click on the left-arrow button , and they are removed from the list.
6. When you have all the users you wish to invite to this group, click the Submit button.
7. The invited users will receive a notification. The group will also be listed on the users’ My groups page where they can accept or decline group membership.

Note

You can also double-click a name to move it from one side to the other.

5.4.2.3. Group membership recommendation

If the group administrator allowed membership recommendations when creating or editing a group, group members can recommend the group to their friends by clicking the Recommend to friends button on the group homepage.

Recommend a group to friends

1. Potential members: Select the friends to whom you want to recommend this group.
2. Search: You can also search for your friends in the search box if there are too many names listed.
3. Add the users to the list Users who will be sent a recommendation by clicking the right-arrow button .
4. If you put a person into the box for recommendations by accident, you can remove them from that list by clicking on them.
5. Then click the left-arrow button , and they are removed from the list.
6. When you have all the users to whom you want to send a recommendation, click the Submit button.
7. The users will receive a notification and can then decide to join the group.

Note

You can also double-click a name to move it from one side to the other.

5.4.3. Forums

Groups → Name of the group → Forums

The forums are visible to all group members. If you create a public group, anybody online will be able to see the forum discussions. However, they would need to log in to participate. Forums in public groups receive an RSS feed to enable users to subscribe to the discussion forum, e.g. the mahara.org community forums.

Group forum overview page

1. If you have appropriate rights, you can create a new forum by clicking on the New forum button.
2. Forum: Name and brief description of the forum.
3. Moderators: View the forum moderators (if appointed).
4. Group administrators: View the group administrators.
5. Topics: Number of forum topics in each forum.
6. If you want to receive notifications about new forum posts, you can subscribe to a forum via the Subscribe button. If you already receive notifications, you will see the Unsubscribe button to have the option to not receive updates anymore.
7. If you are a group administrator, you see the Edit button for making changes to the forum settings.
8. If you are a group administrator, you see the Delete button for deleting the forum and all its topics.

5.4.3.1. Set up a new forum

A group administrator can set up forums in a group.

Add a forum to a group

1. Click the New forum button to set up a new forum.
2. Title: Give your new forum a title.
3. Description: Write a brief description of your forum. This will appear when the forum is listed under the Forum tab making it easier for users to decide whether they want to look at it or not.
4. Forum indent mode: Specify how the topics in this forum should be indented.
   • Fully expand: Indentation is used to indicate the replies to individual posts. There is no limit to the level of indentation.
   • Expand to maximum: Indentation to indicate the replies to individual post specifying the maximum level of indentation (pops up once this option is chosen). All replies beyond the chosen level are not indented further.
   • No indents: There is no indentation of replies to individual posts, but the forum structure is flat.
5. Settings: Choose advanced settings for your forum.
6. Click the Save button to make these changes.

Besides these basic settings, there are additional ones that the administrator can decide on.

Choose further settings in the forum

1. Automatically subscribe users: Choose whether group users will be subscribed to this forum automatically. When subscribed, users will receive notifications when new posts and replies are made in the forum. Users will have the option to unsubscribe if they do not want to be notified.
2. Order: A default position for your forum is chosen upon its creation - after the last existing forum. Here you may position it elsewhere in the list of forums. Click the radio button above or below a certain forum to position it before or after it.
3. Moderators: Choose one or more moderators for your forum. They can edit and delete topics and posts as well as open, close, set and unset topics as sticky. Thus, they can perform some administrative functions without having to receive full group administrator rights.
   1. Select one or more users from the list of Potential moderators on the left or search for a person.
   2. Click the right-arrow button to add the user(s) to the Current moderators.
   3. To remove a moderator, select the user in the Current moderators list on the right and click the left-arrow button to remove this user.
4. Who can create topics: Decide who in your group is allowed to create topics within a forum. If set to “All group members”, any group member can create new topics and reply to existing topics. If set to “Moderators and group administrators”, only moderators and group administrators can start new topics, but once topics exist, all users can post replies to them.
5. Close new topics: If checked, all new topics in this forum will be closed by default. Only moderators and group administrators can reply to closed topics. This is a setting that may be useful for a forum that is solely used for announcements.
6. Click the Save button to save the settings for the forum or click the Cancel button to retain the previous settings.

5.4.3.2. Add a forum topic

When you have the right to add a forum topic, you see the New topic button when you click on a forum.

Add a new topic to a forum

Note

An administrator also always has the buttons Edit forum and Delete forum available to make changes to the forum set up.

Add a new forum topic

1. Subject: Type a concise description of what you wish to discuss in this forum thread. This field is mandatory.
2. Message: Elaborate on the topic. This field is mandatory.
3. Sticky: Administrator-only setting to keep the topic at the top of the list of forum topics in the current forum.
4. Closed: Administrator-only setting to prevent others from responding to this post. Moderators and administrators can still post replies.
5. Send message now: If checked, the notification about your forum post is sent immediately instead of waiting for the forum post delay time to pass. You can still edit your message normally.
6. Click the Post button to send off your discussion topic, or click Cancel to abort your action.

Note

When you write your forum topic, i.e. your first post, and any other subsequent post, you have formatting options at your hands in the visual editor (when it is enabled). It also allows you to insert images into your post. However, you should not copy the URL of one of your images from your Files area. This image is only displayed to you unless it is also included in a page that you made available to this group, logged-in users or the public. Permissions on artefacts are governed by the permissions set on the page(s) in which they are included.

In some groups you may be able to upload files into the group thus allowing every group member to see the file. You could link it then in your forum post but must be aware that any group member could delete the image.

Once you have finished writing your forum topic, it is displayed in the list of forum topics. Others can see it immediately. The administrator and moderator of the forum can edit or delete a topic at any time. Regular members can edit their topics up to a certain number of minutes after writing the post. The site administrator defines that time in the forum post delay.

Posts in a forum topic

1. The title of the forum.
2. The title of the forum topic.
3. The profile picture and name of the person who wrote the post. The name is linked to the profile page.
4. The number of posts of this person in all groups.
5. The date and time of the forum post.
6. The post itself.
7. The titles of subsequent posts are clickable and give you the link to this post. That allows you to jump to this post directly and view it at the top of the page.
8. Click the Reply button to comment on the post.
9. Click the Report button to report the post as containing objectionable content.
10. If you are the author of a forum post, you see the Edit button and can make changes to your post at any time. Group administrators and forum moderators can always edit and delete any forum post besides replying to it.
11. If you are a group administrator or forum moderator, you can delete forum post by clicking the Delete button.
12. The person starting the forum topic and the group administrator as well as forum moderator have the Edit topic button to make changes to the initial post.
13. Group administrators and forum moderators can also click the Delete topic button to delete a forum thread.
14. If your forum topic has more than 10 posts, the posts are paginated and 10 posts per page are shown. You can jump to other posts in the topic by clicking on a page number.

Note

There are no notifications sent when you edit or delete a forum post. If you wish others to know about your changes, you should write a new post instead of editing an existing one.

5.4.3.3. Reply to a topic or subsequent post

Everybody can reply to a forum topic or other posts therein unless the moderator or administrator had closed the topic. The replies are intended to make it easier to see to which comment you reply except in forum topics that do not use indentation.

Reply to a forum post

1. Click the Reply button below the forum post to which you wish to reply.
2. The forum post that you are replying to is displayed beneath your reply window making it easier for you to refer to it if necessary.
3. Subject Set a different subject if you want to by clicking the link Click to set a subject. This is most often not necessary and usually only used if the topic evolves into a different discussion. However, in such cases, usually it is good to open a new forum topic instead.
4. Message: Write your reply.
5. Send message now: If checked, the notification about your forum post is sent immediately instead of waiting for the forum post delay time to pass. You can still edit your message normally.
6. Click the Post button to save your response or the Cancel button to abort your forum post.

Note

Once you have saved your post, you may have time to edit it before it is sent to the forum subscribers. That depends on the site settings for the forum post delay. If you can edit your post, you see the Edit button. In the edit window, you also see how much time you have left until your post is sent.

When you, but also a moderator or an administrator, edit your forum post after this time, it is stated when and by whom the editing was done under “Edits to this post”.

5.4.3.4. Delete a post, topic or forum

A moderator or administrator can always edit or delete a single forum post, a topic or an entire forum.

Warning

Once a forum post, topic or forum is deleted, this action cannot be reversed and the content is gone forever.

5.4.3.5. Administrative forum bulk actions

Group administrators and forum moderators can perform bulk actions on forums in a group.

Forum bulk actions for administrators and moderators

1. Select the topics for which you want to perform the same action.

2. Choose the action that you wish to perform from the drop-down menu. You can set all selected topics to

   • Sticky: They will sit at the beginning of all other forum topics.
   • Unsticky: They will be placed into the correct chronological order of their last post.
   • Close: Only the group administrator and forum moderator can add posts to these topics.
   • Open: Everyone can post to these topics again.
   • Move to: Move selected topics to another forum.

   Note

   If you are not subscribed to or unsubscribed from an entire forum, you find two more options in the drop-down menu to subscribe to and unsubscribe from individual forum topics. See user forum bulk actions.

3. Click the Update selected topics button to save your changes.

5.4.3.6. User forum bulk actions

You can subscribe to or unsubscribe from individual forum topics if you do not wish to get updates for all forum topics. In order to subscribe to individual forum topics, follow the next steps.

Note

The possibility to subscribe to and unsubscribe from individual forum topics is useful in community groups for example, where there are a lot of discussions in one forum, but you are only interested in a select few.

Subscribe to individual forum topics

1. Make sure that you are not subscribed to the entire forum. You should see the Subscribe to forum button. Click the Unsubscribe from forum button if necessary. Otherwise, you will not be able to complete the following steps.
2. Select the individual forum topic(s) to which you wish to subscribe.
3. Choose the option Subscribe from the Choose an action drop-down menu.
4. Click the Update selected topics button to save your changes.
5. The forum topics to which you are subscribed, get the Subscribed star icon .

In order to unsubscribe from individual forum topics, follow the next steps.

Unsubscribe from individual forum topics

1. To complete the next steps, you cannot be subscribed to an entire forum, and you will have to have been subscribed to at least one forum topic. You can identify the subscribed topics easily because they have the Subscribed star icon next to their topic titles.
2. Select the individual forum topic(s) from which you wish to unsubscribe.
3. Choose the option Unsubscribe from the Choose an action drop-down menu.
4. Click the Update selected topics button to save your changes. You are no longer subscribed to the topics that you had selected.

5.4.3.7. Viewing objectionable content on forum topics and posts

Group members can report forum topics and individual forum posts as objectionable. When you want to report an entire forum as objectionable, then you need to report the first forum post as that started the forum topic.

Once a forum post or topic has been reported as objectionable, group administrators, forum moderators, and site administrators receive a notification and can review the report.

The person reporting a forum post or topic as objectionable content, sees it in the forum topic the following way:

What the person reporting objectionable content sees

Note

Other regular group members do not see that a forum topic or post was reported as objectionable.

When an administrator or forum moderator is in a forum that contains a topic or post that was reported as objectionable, they see the topic in question highlighted.

A forum topic containing objectionable content is highlighted in red in the list of forum topics

An administrator or forum moderator can see more details about the topic or post in question.

A forum post containing objectionable content is highlighted and contains additional information

1. Click the Reported details button to see the explanation why somebody reported this post as objectionable.
2. Click the Not objectionable button if you think this post does not contain objectionable content. A notification is sent to the group administrators, forum moderators, and site administrators.

5.4.4. Pages

Groups → Name of the group → Pages

Members of a group have access to certain pages. These can be:

• pages that are created in the group
• pages that are shared with the group

The latter are pages that users make accessible to the group from their personal pages by sharing them with the group. Members of the group cannot edit these pages.

Depending on the group settings, either only administrators (and tutors if it is a controlled group) or also regular group members can create and edit group pages.

Warning

Everybody who can edit a group page can add or delete blocks on that page. There is no version tracking that shows who has edited what. Users should trust each other when collaborating on pages together. Otherwise, it may be better if they only shared pages with a group.

5.4.4.1. Group homepage

The group homepage can only be edited by the group administrator. It contains a number of default blocks. You can add more blocks to it to customize the page for the group. Please refer to the overview of blocks for a list of all the blocks that you can use on the group homepage.

5.4.4.2. Regular group pages

Creating, editing and sharing a group page is very similar to creating, editing and sharing a portfolio page. Not all blocks are available when editing a group page in the page editor though due to the different context. Please refer to the overview of blocks for a list of all the blocks that you can use in a group page.

When you leave a comment on a group page, only group administrators (and tutors if it is a controlled group) can delete feedback on pages.

See also

For submitting a page to a group to receive instructor feedback, please refer to the feedback section.

Similarly to group homepages and users’ portfolio pages, group pages can also have human-readable URLs if the site administrator activated clean URLs.

When you create or edit a group page, you can decide whether only the administrator shall have the right to edit the page. With this setting you can allow the general editing of pages in the group, but still be able to lock down certain pages.

Lock a group page for editing by the administrator only

When a group page is created, group members (except the page creator) receive a notification.

5.4.5. Collections

Groups → Name of the group → Collections

Depending on the group settings, either only administrators (and tutors) or also regular group members can create and edit group collections.

Warning

Everybody who can edit a group collection can add or delete pages and content in them. There is no version tracking that shows who has edited what. Users should trust each other when collaborating on pages and collections together. Otherwise, it may be better if they only shared pages and collections with a group.

See also

The adding, editing and managing of group collections work like in your personal porfolio collections.

5.4.6. Share

Groups → Name of the group → Share

If you are allowed to edit pages and collections in a group, you can see the Share tab.

See also

The sharing of pages and collections work like in your personal porfolio. The group in which the page or collection was created is added automatically to the access permissions.

5.4.7. Files

Groups → Name of the group → Files

The Files area in a group holds all files that are uploaded by group members who have the permission to do so. The uploading process works like the one in the personal files.

The site administrator can set a group file quota to restrict unlimited uploading of files. The group quota is displayed in the sidebar when you are in the Files area.

In contrast to the files in your personal files area, there is an additional permissions setting:

Setting permissions on a group file

When you have the permission to upload a file, you can also determine additional permissions of who can view the file and edit its metadata. An administrator has all rights, but you can restrict them to regular group members or tutors.

• View: You can see the file in the group files area and add it to a page.
• Edit: You can edit the file name, description, tags and permissions.
• Publish: You can include a group file in your personal portfolio pages.

Note

The owner of / group member uploading a file retains access to the file even if other group members are not able to use the file.

5.4.8. Report

Groups → Name of the group → Report

When you are an administrator of a group, you can switch on the participation report in the group settings. The report provides you with information on who commented on what pages that were created in or shared with the group.

Participation report for a group

1. Pages shared with this group: List of all the pages that people have shared with this group.
2. Shared by: Displays the author of the page.
3. Members involved: Shows the group members who have commented on the pages publicly.
4. Non-members involved: Schows the users who have commented on the pages publicly but are not members of the group.
5. Next to each person who commented on a page is the count for the number of comments they have left on that page.
6. The total count for the comments by members and non-members is displayed.
7. Pages owned by this group: List of all the pages that were created within the group.

Note

You can sort each of the columns. The column that is currently sorted, has a little ascending triangle or descending triangle next to it.